Safety & compliance
Driver files, renewals and compliance records.
$99per active truck / month
View serviceA team behind every truck
Trucking Accounts Payable and Receivable Services
Know what you owe, what you are owed and what needs attention.
Fleet Assist manages the paperwork behind your outgoing bills and incoming load payments. We prepare freight invoices, track what has been paid, follow up on open balances and organize supplier bills for your approval.
$199 per active truck per month. Available 24/7. The service is available to solo owner-operators and fleets of every size. You keep control of your money while we keep the work moving.
Available 24/7From one truck to a whole fleetOngoing monthly service
Can you keep delivered loads from becoming forgotten invoices?
We match the load documents to the agreed charges, prepare the invoice and track it through payment. If a document is missing or a payment is short, we follow up and keep the issue visible until it is resolved.
Say a load was delivered, but the signed delivery receipt is still on the driver’s phone. The broker needs it before processing the invoice. Meanwhile, a different load was paid short, and the difference has gone unnoticed.
We bring the paperwork and payment records together. You can see which loads are ready to bill, which invoices are open and which payments need an explanation. You do not have to rebuild the picture from messages and bank deposits.
What do you handle on each side of the account?
Accounts receivable means money customers owe you. Accounts payable means bills your company owes others. We manage the records and follow-up for both, with payment decisions kept under your control.
Our ongoing work covers:
- Freight invoices: checking rate confirmations and delivery documents, preparing invoices and sending them through the agreed billing process.
- Payment tracking: matching receipts to invoices and identifying missing amounts, deductions and open balances.
- Collection follow-up: asking about overdue invoices, supplying missing documents and keeping a record of responses.
- Factoring records: checking deposits, fees and reserves against the loads submitted to your factoring company.
- Supplier bills: collecting invoices, matching them to supporting records, checking for missing information or duplicates and routing them for approval.
- Payment schedules and reports: organizing due dates and showing what is owed, what is overdue and what has been received.
When a bill concerns a repair, the maintenance team or your shop contact confirms the work. We record the approved amount and track the payment. When a load charge is disputed, we work from the terms and documents provided by dispatch.
Who approves payments and resolves disputed charges?
You approve payments. We prepare the information and follow the access and approval process agreed with your company. We do not move money without your authorization.
A disputed amount stays visible while the people involved work through it. We follow up with the broker, customer or supplier and keep the supporting records together. Collection follow-up cannot guarantee payment or make a bank or customer act immediately.
For a driver or owner-operator’s unpaid paycheck dispute, safety and compliance provides mediation and coordinates the case documents and negotiations. Accounts payable and receivable supplies the relevant payment records when authorized.
Our service is available 24/7. You can send documents or raise an urgent billing issue outside office hours. Bank processing and replies from other companies still depend on their schedules.
What does the monthly price cover?
Accounts payable and receivable costs $199 per active truck per month, with 24/7 service. The same rate applies from the first active truck. Three active trucks cost $597 per month.
The fee covers our work managing bills, invoices and payment follow-up. It does not pay the bills themselves. Bank charges, factoring fees and outside software subscriptions remain separate expenses.
This service focuses on payables and receivables. Tax preparation, payroll processing and financial audits are not part of this offer. We work through an ongoing monthly plan, rather than selling a single invoice or collection task.
Can the same team handle the rest of my fleet?
Yes. Choose all four services for $999 per active truck per month, with 24/7 coverage: accounts payable and receivable, safety and compliance, maintenance management, and dispatch.
The separate prices total $1,146, so the bundle saves $147 per active truck each month. Dispatch supplies the load paperwork. Maintenance checks repair work and charges. Accounting keeps the resulting invoices and payments in order.
Let’s start with what is open today
Tell us how many active trucks you run and how you bill customers now. Share whether you use a factoring company, what records you keep and which unpaid invoices need attention. We will review the starting position and agree on document access and payment approvals before work begins.